The mail merge is a feature in Microsoft Word that can help produce various forms of written communication more efficiently. It can create a batch of personalized letters or emails and each letter or email can include both standard and custom content. All the information used to customize the letter or email is taken from entries in a data source, which can be a mailing list.
With the combination of a letter or email and a mailing list, one can create a mail merge document that sends out a bulk mail to specific people or to all people on a mailing list. It can also be used to create and print mailing labels and envelope by using mail merge.
Steps in Creating a Mail Merge
1. Open a word document and type your letter content.
2. Go to Mailings on the Command Button, Click the Select Recipient and Type New List.
3. A dialogue box will appear. Fill up the necessary information needed.
4. Click the New Entry for a new set of line.
5. Input at least 3 to 6 entries.
6. Save your file.
7. Go to excel and type atleast 3 to 6 entries like what you did to the mailing.
8. Save your file.
9. Your files will appear as a Spreadsheet and Database Document.
10. On your document, click the Select Recipients and Use Existing List.
11. You can choose between the database file and excel file. Afterwards, a dialogue box will appear. Click Ok.
12. Then, click the Address Block and a dialogue box will appear. Click Ok.
13. Click the Greeting Line and a dialogue box will appear. Click Ok,
or you can choose from the options on how to present your greeting line.
14. Click the Finish and Merge.
15. Click the Edit Individual Documents and select All.
16. Save your file. You document will appear like this.
Reflection:
A mail merge is very useful when typing a mail which is needed to be sent to different people at the same time. Also, the steps mentioned above can be followed easily.
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